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Accounting Manager

Position Summary: The Accounting Manager is responsible for all financial aspects of thriving nonprofit health care organization. Position reports to CEO and is an integral part of the Management Team.

  • Drive the financial planning of the company, consistently maintaining accurate understanding of financial position in order to analyze performance/risks.
  • Revenue cycle management and billing reconciliation, including: supervising submission of claims; dealing with posted payments; managing denials; and generating regular internal billing reports.
  • Perform regular internal billing audits to ensure consistently high yield month to month.
  • Responsible for internal accounting activities, consistent with GAAP, including: general ledger preparation; all financial reporting; annual audit preparation; and support of budgeting process.
  • Work with the Independent Auditor to ensure timely year-end audit and annual Form 990 filing.
  • Process biweekly payroll for all employees, using multiple CRMs and internal systems, including: Generations; Quickbooks; and company’s proprietary Access Database.
  • Develop and implement internal accounting practices and policies as necessary, clearly notifying team members of any changes/updates and following up to ensure compliance.
  • Generate grant fund expenditure reports.
  • Prepare comprehensive quarterly financial reports for Board meetings and as otherwise required.
  • Assist in financial audits, workers’ compensation audits and other related compliance audits.
  • Ensure compliance with all governmental/programmatic requirements, staying current with changes in relevant program policies and regulations.
  • Work closely with CEO to achieve departmental objectives and overall company goals, conducting forecasting analysis and regularly presenting results to CEO.
  • Manage relevant Accounting Department personnel, setting targets for and supervising Accounting Associate and Billing Officer.
  • Perform other company-related duties as needed.
  • BS/BA in Accounting, Finance or other relevant field; MS/MA preferred.
  • A minimum of three (3) years experience in accounting and payroll administration, preferably in healthcare setting.
  • A minimum of two (2) years in an accounting/finance management role.
  • Exceptional leadership abilities – proven experience in providing oversight of financial operations.
  • Strong knowledge of accounting processes associated with GAAP and audit requirements. Strong technical proficiency, including: Microsoft Office Suite (with an emphasis on Excel & Access); Quickbooks; and ADP Payroll System.
  • Strong budgeting, financial forecasting and financial analysis skills required.
  • Excellent organizational skills and attention to detail.
  • Excellent written and verbal communication skills.
  • Outstanding communication and interpersonal abilities.
  • CPA and/or other relevant qualification(s) a plus.

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Receptionist/Office Assistant

Position Summary: The Receptionist/Office Assistant manages the front desk, visitors, adult day care participants, and incoming telephone calls in a professional and efficient manner. In addition, the Receptionist/Office Assistant performs various clerical duties, which support in the presentation and operation of Penn Asian Senior Services.

  • Answer incoming telephone calls and relay messages to staff members.
  • Retrieve messages from the general voicemail box.
  • Provide information to callers, greet visitors and direct them to correct destination.
  • Assist adult day care staff with participant drop-off and pick-up.
  • Respond to inquiries or requests from the public.
  • Receive and sort out incoming mail and deliveries.
  • Assist in the planning and preparation of staff meetings, conferences, and conference calls.
  • Order supplies, and organize and maintain the supply room.
  • Regularly update the employee directory and departmental staff listing.
  • Assist staff members with data entry tasks.
  • Ensure that common areas are tidy and clean, especially the staff break room.
  • Maintain a safe and clean reception area.
  • Perform other duties as needed.
  • Bilingual in English/Korean.•Strong verbal communication skills.
  • Capacity to work in a diverse, multicultural and multigenerational setting.
  • Proficiency with Microsoft Office Suite.
  • Knowledge of clerical and administrative procedures.
  • Ability to prioritize multiple tasks and responsibilities and reprioritize as new situations arise.
  • Professional demeanor.

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Jubilee Center Director

Position Summary: The Director of the Adult Day Care (ADC) program is responsible for managing the day-to day operational aspects of the Jubilee Center’s health, psychological, and social model programs. The Director provides the leadership, management, and vision necessary to ensure that the program has the proper operational controls, people, and systems in place to effectively grow the organization and to ensure financial strength and operating efficiency.

  • Oversee licensed Adult Day Care Center, maintaining compliance with all applicable policies and procedures, federal, state, and local laws, and PASSi’s Code of Conduct. This includes policies, maintaining policy manual, training records and all aspects of program delivery.
  • Supervise and train staff and volunteers, including performance evaluations and development of training schedules and procedures.
    Develop and maintain systems that assure efficiency and compliance of all administrative functions of the program including billing, fiscal reviews, as well as compliance with licensing, kitchen and food safety, ordering of supplies, and other essential functions.
  • Assure that all agency related documentation is timely and consistent with regulations.
  • Generating and review monthly statistical reports.
  • Develop and implement a marketing plan to satisfy census objectives.
  • Identify and facilitate new business developments to augment revenue streams.
  • Oversee the process of enrollment and the orientation of new participants and their family members.
  • Establish referral network with outside agencies to work closely with the community.
  • Collaborate with Area Agency on Aging (AAA) officials and Managed Care Organizations (MCOs), to ensure seamless delivery of services.
  • Convene and preside Center’s monthly staff meetings.
  • Represent agency at community events and outside meetings as needed.
  • Bachelor’s Degree in Social Work, or other related health or human service degree with minimum of three (3) years of experience.
  • Minimum of one (1) year’s experience in geriatric setting, preferably community based.
  • Minimum of one (1) year's supervisory and administrative or business experience.
  • Bilingual in Asian language preferred.
  • Excellent team building skills and interpersonal skills and ability to communicate with a diverse staff, clients, families, referring agencies, and the community. As well as building trust quickly with community members and agency partners.
  • Demonstrate knowledge of Asian communities in Philadelphia preferred.
    Ability to plan, organize and implement marketing and business strategies.
  • Strong ability to prioritize multiple tasks and responsibilities and reprioritize as new situations arise, acting quickly and decisively.
  • Excellent oral and written interpersonal skills.
  • Valid driver’s license and access to a vehicle required.

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Food Program Manager

Position Summary: PASSi’s Evergreen Center, an active and diverse senior community center located in the East Oak Lane neighborhood of Philadelphia, offers its members participation in physical activities, educational classes, a food program & café, and much more – all within a spacious, state of the art facility that features a large auditorium, a fitness center and a heated pool.

The Food Program Manager is responsible for the hands-on managing of the kitchen to ensure that Penn Asian Senior Services’ Vision, Goals and Objectives are met in serving the needs of the center’s diverse senior population. The Food Program Manager ensures that quality nutritional food is provided to all customers and that professional standards are met and maintained in the unit.

  • Plan and organize daily food production.
  • Develop and maintain meal quality and service standards.
  • Develop and maintain menus to include standardized recipes in compliance with local, state and federal regulations and guidelines for daily food service and special menus for unique functions.
  • Inspects storage areas on a weekly basis for proper temperatures, cleanliness, and order. Assists in cleaning procedures as needed.
    Conduct monthly inventories.
    Purchases food products from approved vendors.
  • Prepare cost of meal analysis, assist with development of food service budget, and work within the parameters of the approved food service budget.
  • Maintains cost records and works to meet budget guidelines.
  • Monitors monthly expenditures.
  • Manage the Senior Food Program serving weekly prepared meals to-
         o Jubilee Adult Day Center
         o PASSi Kitchen Xpress
  • Directs and supervises all food service functions and kitchen staff.
  • Train and schedule food service staff as required.
  • Prepare daily work assignments and preparation requirements.
  • Cook menu items in cooperation with the rest of the kitchen staff.
  • Ensure cleanliness and sanitation of kitchen, kitchen equipment and food service areas.
  • Maintain all kitchen equipment in a safe and responsible manner.
  • Maintain the highest rating on health inspections and correct any deficiencies.
  • Ensure all food service workers (staff or volunteer) comply with health and food safety standards.
  • Perform other related duties and responsibilities.
  • Bachelor’s degree; hospitality management or culinary schooling is a plus.
  • A minimum of 2 years of experience in food service management.
  • A minimum of 2 years of supervisory experience.
  • Experience with quantity meal planning and preparation.
  • Practical knowledge of diverse cooking techniques and proficiency in preparing various menu entrees.
  • Must either have or obtain current ServSafe certification.
  • Experience in operation and maintenance of all kitchen equipment preferred.
  • Must have computer experience with Microsoft Office, internet, and emailing.
  • Ability to lift up to 50 lbs. and stand for long periods of time as needed.
  • Experience working in a culturally diverse and multi-lingual community.
  • Demonstrated ability to handle stressful situations in a professional, warm and friendly manner.
  • Bilingual English and Korean preferred.

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To submit your resume and cover letter for this position, click the Apply Now button below.

Nondiscrimination Statement

Penn Asian Senior Services (PASSi) and all of its affiliated services and organizations does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, disability, marital status, sexual orientation, or military status, in any of its activities or operations. These activities include, but are not limited to, hiring and firing staff, selection of volunteers and vendors, and provision of services. We are committed to providing an inclusive and welcoming environment for all members of our staff, clients, volunteers, subcontractors, vendors, and clients.

Penn Asian Senior Services is an Equal Opportunity Employer